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On a planning calendar, "final count" is one date. On event day it affects seating, meals, staffing and the invoice. If the count changes after the BEO goes out, I would want one person to approve it, a revision time on both the BEO and floor plan, and a named recipient in catering and setup who...

If you’re relying on the hotel’s lighting, I’d ask what is actually included in that room: dimmable zones, who can control them, whether stage lights are separate, and when you can test the setup. An LED wall solves the backdrop, but it won’t light a speaker’s face. I work on MyVenueHQ, so I’m...

A venue booking can look complete while the suppliers still have different assumptions about access, setup and who is responsible for what. Here's a checklist you can copy into the handover for an external caterer or AV team. - Event/date, room and current guest count. - Named venue lead...

I'd add a clear decision owner to the backup-equipment checklist. When someone asks for a new screen, room layout or microphone five minutes before doors, who can approve it, who checks the impact on the running order, and who tells the rest of the crew? A short change record can cover the...

Hi everyone, I'm Gabriel with MyVenueHQ in Colorado. If you run a venue and keep retyping event details across spreadsheets, BEOs and floorplans, MyVenueHQ keeps those details on one event record. The Free plan includes one venue, two staff seats, 20 events per month and 250 contacts, with...